Hiring Formalities

The recruitment of an employee is subject to specific requirements, and involves a number of steps to take on the part of the employer. Here is a summary of the main formalities, in chronological order.

Declaration prior to hiring

The employer must complete a pre-employment declaration at the earliest 1 week before the first day of work of the employee and no later than the day before. If the employee actually starts working without the declaration to be made, the employer runs the risk of being sued for undeclared work.

The declaration includes the following information:

* name of the company or name and surname of the employer;

* main activity code and number of company directory identification;

* employer's address;

* title of the health service which the company depends;

* full name, address, date and place of birth and social security number of the employee;

* time and date of hire;

* contract nature;

* contract length;

* duration of the trial period.

The employer can either make the declaration online or send it by fax or by registered letter with acknowledgment of receipt.

Subsequent formalities

The employer must perform the following procedures:

* registration of the employee on the payroll;

* affiliation of the employee to the fund of concerned supplementary pension;

* affiliation of the employee to the compulsory health mutual, if applicable.

Health services informed by the declaration prior to hiring contact the employer to arrange a date for the mandatory medical examination to hiring. The visit is expected to be completed during the test period.

Establishment of an employment contract

The employer is generally not required to sign a contract to his employee. The declaration prior to hiring is enough to put it in order.

However, when the employee is hired for a fixed term, the establishment of an employment contract is mandatory. Otherwise, we will consider it an employment contract of indefinite duration. The contract must be dated and signed by both parties, and each keeps a copy. The formality must be completed no later than within 2 days of hiring the employee.